Modern companies have tight security measures surrounding their digital assets and technology. After all, a single cyber attack can deplete a company of valuable and sensitive information, data, and finances. However, an equally important aspect of security for companies focuses on the physical precautions of the office space. An unauthorized person could easily infiltrate an office space and wreak havoc to not only proprietary information, but to the staff themselves. Here are 5 steps companies can take to secure their office buildings from potential threats.
Many businesses and organizations own a variety of laptops, servers, mobile devices, and other expensive equipment. Keeping an inventory of these devices is crucial to prevent any threats, especially for larger businesses that assign multiple devices to a large workforce. It’s all too easy for a device containing sensitive information to get lost or stolen which could potentially compromise the entire company.
It’s advised to go beyond the basic measures when securing the office. Many organizations utilize a log book or implement limited access protocols to certain areas of the building. A smart card, token, or scannable device can unlock doors and record the identity of the person who enters or exits. In the event of theft or suspicious activity, a security team can analyze all access logs.
A more practical safety measure is an effective surveillance system. Strategically placed cameras should in plain view to act as deterrent to potential criminals. Many modern surveillance systems can send email or text alerts when something appears suspicious (in addition to around the clock recording and the detection of movement).
3. Access Control
A security gate doesn’t make sense for a company where consumers routinely walk in, but business locations that consists only of employees can implement an access control system. Restricting access to unannounced or unauthorized persons is a very simple and straightforward step towards increasing office security. Another perk is fewer solicitors.
4. Server Rooms
The server room serves as the central hub for the office’s digital space, whether it be emails, digital storage drives, websites, etc. Keeping the server room locked is obvious, but keeping it under surveillance and under an authentication system should be a priority. It’s also recommended to use rack mount servers. Rack mount servers are easier to secure since they can lock into an enclosed gate which is then bolted to the floor. This renders the servers as physically impossible to remove without the necessary tools and equipment.
Workstations allow access to the business network, which unauthorized individuals can get to if its not secure. If a workstation computer is not in use due to someone being out of the office for an extended period of time, disconnected or move the computer to a secure location. There are methods of protecting workspaces from others in the office who many not have the authority to view certain information. For instance, many organizations implement a privacy monitor screen overlay or group those with similar tasks and responsibilities together in the same space.